Administrative & Accounting Support Coordinator

Administrative & Accounting Support Coordinator

Lancaster, Pa office

Benefits

Flex Schedule with work from home Fridays available.Paid professional development opportunities.Professional membership dues paid by RLPS ArchitectsSocial events throughout the year include an annual golf outing, picnics, etc.401 (K) PlanMedical, Dental, and Vision insurance coverage with ID Watchdog servicesVacation & sick days available.Ten paid Holidays per year.8 hours of paid volunteer time per year.Employee Assistance Program (EAP).

The Administrative & Accounting Support Coordinator at RLPS

We are seeking a highly organized and dependable Administrative & Accounting Support Coordinator to serve a central support role within our architectural firm. This individual will be the first point of contact for callers and visitors while also assisting with accounting, clerical, and office coordination responsibilities.

This position requires professionalism, attention to detail, discretion with financial information, and the ability to manage multiple priorities in a fast-paced environment.

Core Responsibilities

Front Office & Communication

Answer and direct incoming phone calls in a professional and courteous mannerGreet and assist clients, vendors, and visitorsManage general firm email inboxes and correspondence as assignedRoute inquiries to appropriate departments and ensure follow-upAccounting Support

Assist with accounts payable and accounts receivable processingEnter financial data accurately into ERP/accounting systemsAssist with expense reports and vendor documentationMaintain organized digital and physical financial recordsSupport with administrative accounting tasksAdministrative & Clerical Support

Prepare and format documents and reportsMaintain organized filing systems (digital and physical)Provide general clerical support to leadership and project teamsScanning and indexing various documentsOffice Coordination & Hospitality

Order, stock, and maintain kitchen and grocery suppliesEnsure conference rooms and common areas remain organized and presentableSupport office-wide initiatives that contribute to a professional work environmentWhat You'll Need

2+ years of administrative or accounting support experience preferredExcellent communication and customer service skillsProficiency in Microsoft Office (Word, Excel, Outlook)Strong organizational skills and attention to detailAbility to handle confidential financial information with discretionAbility to prioritize and manage multiple responsibilitiesSkills & Attributes

Professional and polished demeanorReliable and punctualComfortable working independently as well as collaborativelyService-oriented mindsetWhy RLPS

For over 70 years, the team at RLPS has been on a mission to inspire people and transform lives through spaces that enhance wellness, elevate learning, and create community at every life stage. RLPS is a design firm with deep roots in Pennsylvania that operates on a national platform. We have established ourselves as a trusted Partner to senior living clients around the country; and to higher education and K-12 design clients throughout Pennsylvania and beyond.

We pride ourselves on our ability to balance innovative planning, design excellence, and strong project delivery so much that the Chamber of Commerce rates us a perfect 5.0. The AIA Pennsylvania identified RLPS as an EPiC Firm due to our commitment in developing our team and RLPS Architects was awarded the Ethics in Business by the Samaritan Center.

Next Steps

RLPS Architects is an Equal Employment Opportunity employer. If you are a highly skilled Administrative & Accounting Support Coordinator seeking a Partner-led firm with a flexible schedule, we encourage you to apply. To apply, please send your resume, portfolio, or work samples, to [email protected]