Administrative Assistant

Company Description:

Architecture By Design (ABD) is a team of design professionals that has improved our community since 1992. We currently operate out of one office in Sylvania, Ohio. Although most of our work is within our local region, we have performed design services in 18 states in which we are licensed. Our office has a diversity of work with food service, retail, faith-based, higher education, corporate, commercial, and industrial projects.

Job Overview:

Provides assistance to all staff for daily operations and project needs. Reports to office leadership (CEO and Senior Architect)

The individual in this role performs office administrative and project support activities, and identifies solutions for process inefficiencies. May coordinate or do the office / project accounting functions using the current office accounting software and project management (PM) software. Assist with various project administration functions such as managing projects in PM software, processing project information such as permits and construction submittals, and organizing project-related documents.

Responsibilities include a variety of office administrative and project support activities such as:

Answering of office phones, front door, and related tasksprocessing of daily maillimited outside errandsmanagement of general office supplies, resources, and equipmenttracking and renewal of licensing for professionalsRFQ preparation and submissionsnew hire orientation and package preparationarchiving and file maintenanceData entry for CRM, customer contacts, and project startup/closinginvoicing, payment receipt and project closeoutThe administrative assistant may be requested to perform additional related tasks as requested by the office manager or technical team as the need arises.Qualifications:

High level of professionalism; ability to communicate clearly and effectively with co-workers and clients; knowledge of bookkeeping and accounting. Detail oriented to handle multiple levels of communications and work processes.

Knowledge of software to include: Microsoft Office, Intuit QuickBooks, PDF editing software

Bachelor’s or Associate’s degree in business administration or related field, or equivalent work experience required.

Pay: $18.00 - $24.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

401(k)401(k) matchingHealth insuranceHealth savings accountPaid time offWork Location: In person