Administrative Operations Coordinator

Vintage Design Group is seeking an experienced, highly organized Administrative Operations Coordinator to become an integral part of our architectural firm. Minimum 3 years of professional administrative, bookkeeping, office operations, or comparable experience Minimum 2 years of hands-on QuickBooks Online experience Demonstrated ability to perform routine QuickBooks functions independently Working knowledge of accounts payable, accounts receivable, invoicing, reconciliations, and basic bookkeeping principles Experience with payroll administration or payroll support Experience preparing or administering contracts, proposals, invoices, or similar business documents Strong Microsoft Word, Excel, and Outlook skills Working knowledge of Adobe Acrobat Strong written and verbal communication skills Excellent organizational skills and attention to detail Ability to prioritize competing responsibilities and deadlines Ability to work independently with minimal supervision Professional judgment when handling confidential financial, employee, client, and company information Consistent and dependable attendance and punctuality 5+ years of administrative or office operations experience Experience in an architecture, engineering, construction, accounting, legal, or other professional-services environment Advanced QuickBooks Online experience Experience with payroll, financial reporting, collections, and contract administration Social media management or digital marketing experience Experience with ChatGPT, Microsoft Copilot, Claude, or other AI platforms Photoshop, Canva, or similar graphic-design experience Strong Excel skills Experience improving administrative systems or implementing new technology Associate’s or Bachelor’s degree in business administration, accounting, marketing, communications, or a related field This is an in-person position in our Shreveport architectural studio. Compensation within the range will reflect the candidate’s ability to independently perform the accounting, administrative, marketing, and operational responsibilities of the position.