Architecture Office Administrator

OFFICE ADMINISTRATOR - 60K

We're looking for someone who makes a great first impression with excellent social and interpersonal skills. It is instrumental to keep everything running behind the scenes. As our Office Manager, you will be the face of the firm and a go-to resource for the whole office. You'll greet visitors, manage calendars, keep supplies stocked, and help with the daily logistics that make the office tick. We're looking for someone organized, adaptable, and proactive-someone who can multitask, solve problems on the fly, and bring a positive, can do attitude to the team.'

DUTIES / RESPONSIBILITIES
· Manage the reception area, greet guests, answer phones, and oversee the office calendar, and monitor and respond to emails from the company website in a timely manner
· Handle daily office logistics, including supplies, deliveries, equipment maintenance, and vendor coordination
· Coordinate travel arrangements (flights, ground, hotel) including all of the logistics for the yearly partner retreat
· Manage meeting set ups and food orders for staff and clients
· Coordinate Lunch & Learns (continuing ed courses) for architects and interior designers
· Support HR functions: recruitment, onboarding/offboarding, new hire training (Paycor), time-off approvals (Deltek), guide staff with policies and procedures
· Lead yearly renewals for medical / dental / vision benefits
· Maintain and update internal documentation, including the office handbook and architectural licenses (Harbor Compliance)
· Assist with company events and marketing initiatives in collaboration with the Marketing Specialist
· Reconcile partner credit card statements, log checks, and support the CFO with payroll and monthly reviews
· Serve as the liaison with building management for repairs or concerns

EDUCATION / EXPERIENCE
· Associate's or Bachelor's degree preferred, or equivalent work experience
· Proficiency in Microsoft Office (Excel, Word, Outlook) or similar tools
· Experience with HR/payroll or accounting systems (e.g., Paycor) is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)