Business / Human Resource Administrator

In-Office Position

Salary Range: $75,000-80,000

If you are drawn to the idea of working for an employee-owned architecture firm that designs projects from affordable housing and historic city halls to high-end hospitality, we want to talk to you!

Dietz & Company Architects is hiring a motivated and talented Business/Human Resource Administrator in our Springfield, MA office. This is an excellent opportunity to be a contributing member on the business side of a collaborative group of professionals. You will work directly with the Chief Financial Officer to manage day-to-day operations of the company.

The position combines human resources, accounting, payroll, invoicing, and general business administration responsibilities. A/E/C industry experience is not required but is a plus.

Requirements:
5+ years of human resource and/or business administration work experienceBachelor’s degree in business administration, HR management, or other related fields of study.Excellent accounting, communication, organizational, and administrative business skillsProfessional discretion – this position works with sensitive/protected information concerning business and employees.
Knowledge & Attributes:
Highly organized and detail orientedWorking knowledge of Massachusetts Employment Laws and Regulations.Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).Experience using business management software: Clearview, Deltek, Ajera, BQE, or similar.General knowledge of Architectural Practice Regulations and PL Insurance Requirements - Training will be provided but prior experience is a plus!
• Must be able to work
full-time in-person
at Springfield, MA office.
Must be authorized to work in the U.S. - we are not currently able to offer positions to candidates that will require visa sponsorship now or in the future.
Responsibilities:
Business Administration

Manage accounts payable/receivable and cash receiptsVerifying/posting invoices and processing vendor paymentsPayroll and employee reimbursable processingBalance/reconcile multiple bank accountsCredit card reconciliationRenewal of all software licenses, memberships and subscriptionsMail/shipping receipt and distributionTrack computer assets and complete annual local filings.
Human Resources Administration
Manage employee benefits including medical insurance, flexible spending, 401k, PTO, educational allowance, etc.Maintaining current knowledge of employment regulations and employee benefit structures.Manage and facilitate employee annual review process.Serve as company EEO and Sexual Harassment Compliance officer with CFO.Respond to and resolve employee conflicts, complaints, miscommunicationsAssist with health/dental insurance, general liability, cyber security, workers comp and professional liability policiesSubmit all necessary census reports and compliance data.Collaborate with Marketing Manager and Leadership team to promote and plan Company ESOP Culture i.e. employee milestones/achievements, staff events and activities
Benefits:
Health and dental coverage with employer contributionProfit sharing401k retirement plan + employer contributionEmployee stock ownership programYearly educational allowancePaid volunteer hours for community service The Company:
For over 40 years, Dietz & Company Architects has been working in the multi-family housing, entertainment, hospitality, commercial, education, historic preservation, and municipal sectors. We are an employee-owned, Woman Business Enterprise (WBE) and our 30-person team provides architecture, planning, and design services to the region and beyond from our offices in Springfield and Cambridge, MA.
Dietz & Company Architects is committed to diversity, equity, and inclusion within our firm. We believe diversity makes us stronger and our backgrounds and experiences improve our designs. We are proud to be an equal opportunity employer.

If a collaborative environment with a variety of project types and potential for career growth sounds like the right place for you, please send your cover letter and resume to [email protected]