Office Manager — Architectural Practice

Office Manager — Architectural Practice

Location: Poughkeepsie, New York

Schedule: Part-time, 35 hours/week

Our mid-sized architectural practice is seeking an organized, proactive Office Manager to oversee daily operations and support our team of architects and designers. This is a great opportunity for someone who thrives on keeping an office running smoothly and enjoys working in a creative, collaborative environment.

Responsibilities

Manage day-to-day office operations, including supplies, vendors, and facilities

Serve as primary point of contact for phone, email, and visitor inquiries

Support scheduling, calendar management, and meeting coordination for principals and staff

Assist with project documentation, filing, and record-keeping

Assist with proposal preparation, mailings, and marketing materials

Maintain office policies and procedures

Support project tracking and accounting using Deltek Ajera

Qualifications

3+ years of office management or administrative experience (A/E/C industry a plus)

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Familiarity with Deltek Ajera preferred

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to multitask and prioritize in a fast-paced environment

Discretion with confidential information

How to Apply

Please submit your resume and a brief cover letter to [email protected]