Office Manager Studio Coordinator Executive Assitant

You'll work closely with our Partners, support our staff, help welcome new employees, coordinate office activities and events, assist with recruiting and marketing efforts, and generally be the person who helps keep all the moving pieces together. Serve as the welcoming face of QA and help foster an engaging, positive studio culturePartner with leadership on employee engagement, office initiatives, and team eventsCoordinate onboarding and offboarding of employeesSupport HR administration including PTO tracking, benefits coordination, and employee communicationsManage office supplies, snacks, lunches, and workplace amenitiesCoordinate conference rooms, calendars, vendor meetings, and lunch-and-learnsPlan office celebrations, team outings, volunteer events, and special initiativesMaintain a professional, organized, and welcoming workplace environmentMonitor office insurance requirements including business and professional liability policiesManage mail, deliveries, shipping, and office logisticsMonitor office memberships, subscriptions, and recurring vendor contractsCoordinate travel arrangements and logistics for staff as neededAssist with planning and execution of our upcoming office relocation Bachelor's degree or equivalent professional administrative experience3–7+ years of experience in office management, executive support, studio coordination, or a related roleExperience within architecture, interior design, engineering, construction, or professional services firms is highly desirableExceptional organizational and multitasking abilitiesStrong written and verbal communication skillsExcellent judgment and problem-solving skillsHigh level of professionalism and discretion with confidential informationAbility to anticipate needs and work proactivelyComfortable managing multiple priorities in a fast-paced environmentStrong Microsoft Office skills (Outlook, Word, Excel)Adobe InDesign experience is a plusExperience with Ajera or similar project/accounting software is helpful but not requiredPositive attitude, sense of humor, and willingness to jump in wherever neededMust enjoy working in a dog-friendly office environment Work directly with firm leadership and play a meaningful role in the day-to-day success of the studioBe part of a collaborative, creative, and supportive teamBeautiful office in San Francisco's historic Jackson Square neighborhoodOpportunity to help shape culture, workplace experience, and team engagementExposure to exciting design projects and industry leadersProfessional growth and mentorship opportunitiesCommunity involvement and volunteer initiativesA healthy, respectful workplace that values work-life balance If you're someone who enjoys helping people, thrives on organization, likes variety in your day, and wants to be an important part of a close-knit design firm, we'd love to hear from you.

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