Office Manager/Bookkeeper

Job Overview

Small high end boutique architecture firm, seeking a dynamic and highly organized Office Manager/Bookkeeper to join our close knit team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will be energetic, detail-oriented, enjoy working with clients and possess a proactive positive attitude to handle diverse responsibilities that keep our office running efficiently and effectively. If you thrive in a fast-paced setting and enjoy supporting a team through excellent organizational and communication skills, this opportunity is perfect for you! Yearly review with Bonus opportunity, Birthdays off if it falls on a weekday. personal time, vacation time and sick time:)

Responsibilities

Manage daily office operations, including overseeing front desk activities, answering phone systems, and providing exceptional customer service.
Maintain organized filing systems, process data entry tasks, and ensure all clerical functions are completed accurately and promptly.
Handle bookkeeping duties using QuickBooks, including invoicing, payables and expense tracking.
Support calendar management and schedule appointments for team members or clients, ensuring optimal time utilization.
Assist with client communication, support client meetings, support team mates and follow-up correspondence, and support customer support initiatives to enhance client satisfaction.
Coordinate office supplies procurement, light cleaning and organizing and ensure the office environment remains professional and welcoming.
Create contracts and proofreading and word processing tasks for reports, correspondence, and other documents while maintaining high standards of accuracy.

Requirements

Proven experience in office management combined with clerical or administrative experience.
Strong computer literacy with proficiency in Quickbooks, and Docusign, word processing software.
Experience with QuickBooks or similar accounting tools is highly preferred.
Excellent organizational skills with the ability to multitask efficiently in a busy environment.
Exceptional phone etiquette skills and experience managing phone systems.
Demonstrated data entry accuracy, proofreading skills, and attention to detail.
Strong time management skills with the ability to prioritize tasks effectively.
Previous personal assistant or front desk experience is advantageous.

Join us in a role that combines essential administrative functions with financial management—empowering our team to succeed while fostering an organized, welcoming workspace!

Pay: $52,000.00 - $75,000.00 per year

Benefits:

401(k)
Paid time off

Work Location: In person