Operations Coordinator (Architecture & Design Firm)

Operations Coordinator | Winston-Salem, NC

Our client, an award-winning architectural and interior design firm located in the Triad, is seeking an Operations Coordinator to join its growing team. This is an exciting opportunity for an organized and proactive professional who enjoys creating structure, supporting a collaborative workplace, and contributing to the success of a creative organization.

This in-person position is based at the firm’s headquarters in Downtown Winston-Salem. All inquiries will be handled with strict confidentiality.

About the Role

The Operations Coordinator will play a key role in supporting the firm’s day-to-day operations by ensuring office processes run smoothly, maintaining strong internal systems, and providing administrative support across multiple areas of the business.

Key Responsibilities

The Operations Coordinator will support:

Office Operations: Serve as a primary point of contact for visitors and communications while managing office logistics, vendors, supplies, and workplace needs.
Finance & Administrative Support: Assist with invoicing, vendor management, financial documentation, expense tracking, and coordination with the Finance team.
Business Operations: Support client onboarding, project startup processes, technology inventory, recruiting coordination, and operational systems.
Marketing & Team Engagement: Coordinate events, Lunch & Learns, CRM updates, photography needs, and internal initiatives.
Facilities & Property Coordination: Assist with property documentation, maintenance coordination, and facility-related needs.

Ideal Candidate

The ideal candidate is an organized, proactive professional with 3+ years of administrative or related experience who thrives in a fast-paced, collaborative environment. This individual will bring strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion.

Successful candidates will have experience supporting business operations, improving processes, managing data and workflows, and coordinating across teams. Proficiency with Microsoft 365 (including Excel, Word, and Outlook) is required, with experience using accounting or business management software such as QuickBooks preferred. A strong understanding of administrative and financial processes, including invoicing and accounts payable/receivable, is beneficial. A bachelor’s degree in business or a related field is preferred, along with the ability to work independently and as part of a team.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Work Location: In person