Project Coordinator

This role is responsible for coordinating documentation, tracking project progress, assisting with regulatory compliance, and facilitating communication between internal teams and external agencies. Assist project coordinators and managers with the preparation, review, submission, and tracking of permit applications for transportation-related projects.Monitor permit status and provide updates to internal stakeholders, including engineering, construction, and project management teams.Coordinate with transportation agencies and regulatory bodies to resolve permitting questions, deficiencies, or issues.Ensure compliance with applicable utility accommodation policies, permitting manuals, and transportation guidelines.Support the review of oversized load routes and transportation-related approvals affecting utility infrastructure.Assist with the review of Temporary Traffic Control (TTC) plans in alignment with industry standards.Support the development and execution of project agreements, including roadway and right-of-way agreements.Review transportation plan sets to identify conflicts with existing utility infrastructure.Coordinate with engineering, maintenance, and field teams to support agreement package development.Assist with reimbursement and non-reimbursement agreements, including documentation and tracking requirements.Support coordination of activities related to relocations, infrastructure conflicts, and right-of-way impacts.Partner with internal stakeholders and external agencies to resolve billing, invoicing, and payment-related issues for project agreements.Maintain tracking systems for permits, agreements, invoices, and project milestones.Prepare status reports and communicate progress updates to cross-functional teams.Serve as a liaison between internal departments and external stakeholders, including transportation agencies, municipalities, and contractors.Participate in project meetings and assist with documentation, action tracking, and follow-ups.Ensure proper documentation and record retention for all permitting and agreement-related activities.Essential Skills Experience in transportation (DOT), municipal, or utility permitting processes.Familiarity with CAD or GIS tools (AutoCAD, MicroStation, or similar platforms).Understanding of utility relocation processes, easements, and right-of-way agreements.Knowledge of traffic control standards and permitting guidelines.Experience supporting infrastructure projects in transmission, distribution, or telecommunications environments.Bachelor’s degree in Engineering, Business, Construction Management, or a related field preferred, or equivalent experience (approximately 3+ years) supporting utility, transportation, or infrastructure projects.Ability to manage multiple priorities in a fast-paced, deadline-driven environment.Strong attention to detail and accuracy in documentation and compliance tracking.Ability to work independently while collaborating effectively across teams.Adaptability to changing project scopes and priorities.Work Environment Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Application DeadlineThis position is anticipated to close on May 27, 2026.

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