Project Coordinator Architecture Firm

Waggonner & Ball, a Moffatt & Nichol Design Studio, is actively seeking a Project Coordinator to join our New Orleans office. QC check data, tables, formulas and formats within spreadsheets for accuracy.Organize and support regular technical meetings, assist in note takingAbility to identify and recognize when assistance would benefit the team; be proactiveTrain Project AssistantsPursuit support:BST10 Smart Client:Setup opportunity with assistance from Project Director (PD), Project Manager (PM) and/or Project Administrator (PA)Setup pursuit numbersDeveloping and updating project plates for marketing.Writing and updating resumes for specific pursuits.Assist PM maintaining JV agreements and preparing modifications throughout project or contract.Project Setup:BST10 Smart Client:Setup Project number in BST with assistance from PD, PM, Project Financial Analyst (PFA) and/or PASetup budget worksheets with assistance from PD, PM, PFA and/or PADevelop resource plans with assistance from PD, PM, PFA and/or PAMaintain on-call contract sheet, maintain costing sheets with correct rates for team to use for cost estimates, track overall contract budget.For each project, setup vendors and subcontractors by organizing, obtaining and submitting the following:Project execution support:Organize and set up project meetingsMaintain electronic files (Q drive folders)Prepare meeting notes and distributePrepare transmittalsAssist PM in the review of subcontractor invoices, review of the prebills, preparing progress reports, both financially and project relatedOnline delivery of large project files via Newforma systemAssistance with QMS items: project folder set-up and maintenance, preparation of Project Plans and Project Quality PlansCommunications with Project Team (Client, subconsultants, etc.) Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Bachelor's Degree in a related field or relevant experience5 to 10 years of experience in Project Administration5+ years of experience working in Engineering or Construction ServicesExperience with A/E contract and termsExcellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilitiesSelf-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed teamMicrosoft Office Professional skills with intermediate proficiency in Word, Excel and PowerPointProficiency with Adobe Acrobat Professional, Bluebeam, Newforma, Microsoft Windows, Explorer, Teams and ZoomExperience with BST or similar ERPAll new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171Waggonner & Ball, a Moffatt & Nichol Design Studio, uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hirePhysical Requirements: We offer a comprehensive, highly competitive benefits package with low employee contributionsFamily coverage is availableLow-deductible plan availableGenerous HSA match to help manage healthcare expensesStay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fitFeatures include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and moreFree and confidential Employee Assistance Programs for counseling and supportGenerous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday401(k) match to help you reach your financial goalsExcellent Life Insurance coverage, fully paid by the companyYou may also have the option to further your education with our comprehensive Tuition Reimbursement ProgramPlus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much moreAnd because we care about all members of your family, we offer Pet Insurance to look after your furry friendsMoffatt & Nichol's EEO Statement: