Studio Assistant

Part-time - New Haven, Connecticut, United States (On-site)

 

Company Description

Pickard Chilton is a global architecture studio that designs innovative buildings and transformative environments that create value and foster community. Founded in 1997, the New Haven, Connecticut-based studio has a team of about 50 professionals and serves public and private sector clients around the world. The studio is large enough to lead landmark-scale projects, yet intentionally small to provide clients with close collaboration and shared engagement throughout the design process.

Role Description

The Studio Assistant is a part-time, 32-hour, on-site role based in New Haven, CT. This position supports daily office operations by greeting visitors and vendors, managing phone calls, coordinating schedules, and providing clerical and executive administrative assistance to leadership and administrative teams. Responsibilities include maintaining digital and physical filing systems, updating calendars, and handling mail and deliveries. On a financial level, the Studio Assistant organizes receipts, prepares reimbursable expense documentation and credit card reconciliation for invoicing.

Beyond core office support, the Studio Assistant helps keep the studio's physical space functional by monitoring supply inventory, coordinating routine restocking, overseeing kitchen and common area upkeep. The Studio Assistant also manages contact lists and assists with coordination of conference room bookings, catering, and meeting preparation as needed.

The Studio Assistant reports to Pickard Chilton’s Studio Manager and works with colleagues across the studio to ensure a professional, efficient, and welcoming environment.

Qualifications

Strong administrative skills, including scheduling, calendar management, and support for leaders and project teams.Financial administration skills, including tracking receipts, preparing reimbursable expense documentation, and supporting credit card reconciliation and invoicing.Proficiency with office software (e.g., Deltek Vision, Microsoft Office, Teams/Zoom) and comfort learning new digital tools.Excellent phone etiquette and communication skills, with a professional, clear, and courteous approach to internal and external interactions, including greeting clients, vendors, and visitors.Clerical skills, including document preparation, data entry, filing, mail/shipping coordination, and records management.Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities independently.Ability to work on-site in New Haven, CT and maintain a reliable, consistent presence in the studio.

Schedule

32 hours/week: Monday-Thursday, 10:00 AM - 5:30 PM, and Friday, 9:00 AM - 1:30 PM. Some flexibility within business hours available.

Compensation

$20.00 - $26.00/hour